Ministry of Information

Media Advisory

MEDIA ADVISORY

21^st ASEAN Summit and Related Summits

Phnom Penh, 15^th to 20^th November 2012

The 21^st ASEAN Summit and Related Summits will be held from 15^th to 20^th November 2012 in Peace Palace building, Phnom Penh, Kingdom of Cambodia. This ASEAN Summit will be participated by Heads of State and Heads of Government of the Member States, Non-Member States and International Organizations, namely Commonwealth Australia, People's Republic of China, Republic of India, Japan, New Zealand, Republic of Korea, Russian Federation, United States of America, United Nations Secretariat, Asian Development Bank, World Bank, United Nations Conference on Trade and Development, International Monetary Fund and World Trade Organization.

Main Media Guidelines

1. Media Registration:

Journalists who wish to cover this 21^st ASEAN Summit and Related Summits can register online at: www.asean2012.mfa.gov.kh

Media Registration

- 05^th October 2012 : Media Registration: open

- 02^nd November 2012 : Media Registration: close

How to register:

Complete the Online Media Registration and attach soft copies of the following documents:

· Letter of assignment from the editor or executive of the Media,

· A form of identification (Press ID card or passport for non-Cambodian citizen that is valid for at least six months),

· A recent digital passport-sized photograph.

Note: Every single attachment should be less than 1MB of size.

2. General Information

Venue: The International Media Center (IMC) of the 21^st ASEAN Summit and Related Summits is located in the Friendship Building (Mittha Pheap). IMC accommodates and facilitates journalist that covers this Summit.

Operation: The IMC will be operated from 15^th to 20^th November 2012.

Hours of Operation: 8AM - 9PM (depend on schedule)

2.1. Dress Code

All journalists are required to dress appropriately at all events. Man and woman should wear smart casual (with tie for man).

Note: T-shirt, Jeans, Shorts and Slippers are not allowed.

2.2. IMC Facilities

2.2.1. Information Desk

Journalist should check the Information Desk for updated information and documents.

2.2.2. Common Working Area

The area can accommodate around 2,000 journalists. IMC also provides computers with Internet access and Wi-Fi connection, printers and photocopiers on the first come, first served.

Note: Electricity in Cambodia is 220 Volts at 50 Hertz

2.2.3. Press Briefing Room

Two separated press briefing rooms will be provided, which located in IMC and another one located at the first floor of the Peace Palace. It is served on the "first come, first served". Reservation to use the Briefing Room should contact Media officer.

2.2.4. Meal Arrangement

Lunch and refreshment will be served at the IMC.

If you have food abstention, please specify in the Media Registration Form!

2.3. Customs Clearance

At the airport, the Media Liaison Officers will facilitate to customs clearance.

Journalist in need of help to customs clearance should fill the Media Equipment List and attach that list to the Media Center by e-mail: mediacenter@information.gov.kh before the date of your arrival.

3. Press Cards:

Press cards will be issued to journalist who has registered through online registration only in order to have access to the IMC. Press ID card will be available to pick-up at the General Department of Information and Broadcasting, Ministry of Information from 10-14 November 2012 and at the IMC from 15^th November 2012. Journalist must display clearly their press ID card at all the times.

* Access to some specific events is subject to press pools in order to fit the volume session.

* Pool Pass will be available to pick-up from the IMC officer at an hour prior of each meeting.

4. Services provided at IMC

4.1. Media Booth:

Media booths are available for rent at the IMC and provided on the "first come, first served".

Booking starts from 05^th to 30^th October 2012.

Standard booth equipped with:

- 9 square meters (3m x 3m),

- Two (02) tables (size: 1.6m x 0.8m),

- Four (04) chairs,

- Two (02) 220v 10A sockets,

- One (01) TV

- One (01) fan

- Internet Connection Speed 5 MB (Internet cables and Wi-Fi are optional)

Please, Fill in the Media Booth Order Form.

Rate: 750USD/ booth

Reservation closing date: 30^th October 2012

4.2. Broadcasting Services
National Television of Kampuchea (TVK) and National Radio of Kampuchea (RNK) are the Host Broadcaster of the meeting. TVK and RNK will provide client of the broadcasting with the international quality television coverage of key events along with other television services.

4.3. Photos Service

Cambodia News Agency (AKP) is the host photographer. AKP will provide photo coverage of the 21^st ASEAN Summit and Related Summits or it can be downloaded free of charge from:

- AKP website: htt://akp.gov.kh,

- Flicker at: www.flickr.com/photos/ asean2012cambodia,

- Facebook at: facebook/asean.summit.2012

- And from the Sharing Network Folder on computers in the IMC.

4.4. Tentative Program

Tentative program for media and other information about the events will be released in due course at IMC and at www.asean2012.mfa.gov.kh

5. Media Coverage

Due to the space limitation and security reason, media covering is arranged through pools. Two (02) pools would be allocated to each country (one for cameraman and one for photographer). Please contact Media Liaison Officer or Media Officer.

Note: Pool Pass is divided into two types: Pool Pass as a type of card is for journalist and Armband is for Media Officer (Armband for Official Media and Armband for Host Media).

6. Transportation and Vehicle Pass

Vehicle pass: Only vehicle with vehicle pass is allowed to enter the venues.

Vehicle rental: Car with 15 seats, 25 seats and other luxury car are available for rent (include vehicle pass).

Media in need of vehicle pass or vehicle rental is required to fill in the vehicle registration form or vehicle rental form then send to the General Department of Information and Broadcasting, Ministry of Information. (Please refer to Contact Point, page 4)

7. Accommodation (suggested hotels) and Travel Arrangement

Media will be responsible for their own travel arrangements, reservation and payments of hotel/ accommodation.

The IMC officer can facilitate in hotel booking and transportation if there is requested.

Contact Point

21^st ASEAN Summit and Related Summits

Phnom Penh, 15^th to 20^th November 2012

A). Media Center

E-mail: mediacenter@information.gov.kh

B). Media Registration

Ø Media Registration Officer

1. Mr. Choun Chan Phearoun, Deputy Director of Media Department

Mobile: +855 97 313 13 13, E-mail: phearoun@hotmail.com